![]() ![]() Edgmon said the city needs to cut about $300,000 from this year's budget.Īldermen have held two meetings to comb through the budget this month.ĭoudna said ditching Global Relay and cutting back on unneeded records may save money.Įlm Springs, which purges every 30 days, uses, a website hosting company, to build and maintain its own website and email, said Jason Hiatt, police chief and the person who does information technology services for the city. Mayor Paul Colvin said the city faces a shortfall if nothing is changed. "I think a city can get into trouble that's what I think."ĭoudna said anything important could be printed out and saved.Īldermen have talked for weeks about how to cut the city's budget, increase revenue or save money. "Transparency - it's all about good government," Edgmon said. Purging email in 30 days also looks bad for the new government, he said. The city could find itself without records needed to make a good defense by cutting back on how long it keeps email, Edgmon said. 3.Įdgmon said he is worried about any change to the city's policy of keeping its email. Alderman Joe Edgmon hopes to have a company endorsed by the Arkansas Municipal League make a presentation during the next City Council meeting Feb. The issue was tabled Tuesday during a Tontitown Committee of the Whole meeting, but it is expected to come back up. "It's just not necessary to have it," Doudna said. She said ideally the city would keep its email for Freedom of Information Act requests 30 days. Tontitown also needs to stop keeping email as long as it does, Doudna said. "Nobody in Northwest Arkansas uses it," Doudna said. Collins said the service costs about $635 a month. She said it may take time, but she wants to drop the company and replace it with something cheaper. Doudna repeatedly has talked about leaving Global Relay or changing the policy and keeping the system. Tontitown has used Global Relay, an information technology hosting company, since 2009, according to Alicia Collins, recorder-treasurer. Some cities choose to keep their e-records longer than others, he said. It's up to policies enacted by each city, said Don Zimmerman, executive director of the Arkansas Municipal League. State law does not mandate a city keep email a minimum amount of time. Global Relay Archive securely captures and preserves email, instant messaging, mobile messaging, Bloomberg, Thomson Reuters, Twitter, LinkedIn, Facebook and more with Blackberry, iPhone, iPad, Android, Outlook and Web access. The company has 18,000 customers in 90 countries. Global Relay Communications is the leading provider of cloud-based electronic message archiving, supervision, and e-Discovery solutions for the global financial sector.
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